Last updated: [December 5, 2025]

WGES Global (“we”, “our”, “us”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect personal information in connection with the WGES Global Event in Athens, Greece.

As the event is hosted in the European Union, all data processing complies with the General Data Protection Regulation (GDPR) and applicable Greek data protection laws.

1. Who We Are (Data Controller)

WGES Global. WGES Global, Inc (non profit organization)

1300 Pennsylvania Avenue Suite 70

Washington DC 20004

Email: info@wgesglobal.com

Phone: 5709945222

We act as the Data Controller for the personal data we collect for this event.

2. What Personal Data We Collect

We may collect the following information from attendees, sponsors, speakers, and website visitors:

a. Registration & Ticketing Data

• Full name
• Email address
• Phone number
• Job title & organization
• Billing information (if applicable)
• Access requirements or dietary needs (optional & only if provided)
  

b. Marketing & Communication Data

• Email subscription preferences
• Opt-in confirmations
• Communication history
  

c. Website & Digital Interaction Data

• IP address
• Browser type
• Cookies and analytics data
• Event app interactions (if applicable)
  

d. Photography & Video Recordings

During the event, photos and videos may be taken for documentation, promotion, and archival purposes.

3. How We Use Your Personal Data

We process your data for the following purposes:

Event Administration

• Managing event registrations and attendance
• Providing event updates, schedules, and access information
• Facilitating networking features (if applicable)
  

Communications

• Sending newsletters, blog updates, podcasts, and event-related announcements
• Notifying you about discounts for the Global Symposium
• Sending post-event materials (slides, recordings, surveys)
  

Marketing (Only With Consent)

• Promotional emails
• Announcements of future WGES Global events
• Sharing event highlights, photos, and videos

Legal & Security Purposes

• Complying with EU/Greek law
• Ensuring event security and safety
• Preventing fraud or misuse
  

4. Legal Basis for Processing (GDPR Article 6)

We process your data under the following legal grounds:

• Consent – for newsletters, marketing emails, and mailing lists
• Contract performance – managing your event registration
• Legal obligation – maintaining financial records
• Legitimate interest – event photography, security, analytics
  
  

You may withdraw your consent at any time.

5. How Long We Keep Your Data

We retain personal data only as long as necessary:

• Registration & ticketing data: up to 3 years
• Financial/transaction records: up to 7 years (legal requirement)
• Marketing emails: until you unsubscribe
• Event photos/videos: indefinitely, unless you request deletion
  

6. Sharing Your Data

We may share your data with:

• Event partners (only operational purposes)
• Payment processors
• Venue security & logistics providers
• Email marketing and communication platforms
• Analytics providers (e.g., Google Analytics)
  

We do not sell personal data.

All third-party processors are GDPR-compliant and operate under data processing agreements.

7. International Data Transfers

If your data is transferred outside the EU/EEA, we use GDPR-approved safeguards such as:

• EU Standard Contractual Clauses (SCCs)
• Adequacy decisions
• Secure encrypted platforms
  

8. Your Rights Under GDPR

You have the right to:

• Access your personal data
• Request correction or deletion
• Withdraw consent at any time
• Object to processing
• Request data portability
• Restrict processing
• File a complaint with the Hellenic Data Protection Authority (Greece)
  

Contact: https://www.dpa.gr

To exercise your rights, email: privacy@wgesglobal.com

9. Cookies & Analytics

Our website uses cookies to:

• Improve user experience
• Analyze website traffic
• Store preferences
• Support event registration tools
  

You can adjust cookie preferences through your browser or via our cookie banner.

10. Photography & Recording Notice

By attending the event, you may appear in photographs or videos.
These may be used for:

• Event promotion
• Social media
• Website content
• Press and media releases
  

If you prefer not to be photographed, please notify our staff at the event entrance.

11. Children’s Data

WGES Global events are not intended for individuals under 16.
We do not knowingly collect children’s data.

12. Changes to This Privacy Policy

We may update this policy from time to time.
The latest version will always be posted on our website with the updated date.

13. Contact Us

For questions, concerns, or GDPR requests:

Email: info@wgesglobal.com
Phone: 5709945222

 Address:  1300 Pennsylvania Avenue Suite 70

Washington DC 20004